Deputy Workforce Management

Deputy: your complete staff management toolkit.

Deputy has helped more than 70,000 businesses across the globe improve their operations with an effective cloud-based application for workplace communication, scheduling and task management. Being cloud-based, it allows you to manage your team and roster in minutes, from any location, any time, using any device.Deputy allows business owners or management to create and edit rosters easily, notifying employees at the click of a button.

Deputy helps you have the right people in the right place, at the right time

Employee scheduling

Integrations

Remove the guesswork out of staff scheduling! Integrate POS data and live weather feed to identify peaks and troughs of sales/foot traffic and create your schedule accordingly.

Find and replace

Avoid having to do the ring around to fill in an available shift. Offer the shift to your employees with one tap. You can also allow employees to swap shifts.

Fatigue and overtime management

Manage different staff availability easily. Maximum of eight hours per day? 40 hours per week? Part timer with a two day limit? We’ve got you covered!

Training

Need to assign a certain skill set to a shift? Whether it’s first aid, food preparation or heavy machinery, allocate employees according to their skills and qualifications.

Costing

Never go over budget! Sync your employee’s pay rates straight from your payroll software, and review the cost of your schedule before you publish.

Time and attendance

Mobile and time attendance

Clock on and off from anywhere, anytime, any device for your shifts. It’s the beauty of cloud-based software!

Time billing

Generate invoices based on hours worked per customer/task/activity straight into your accounting software. Auto allocate rates, job codes or employees per invoice line.

Export to payroll

Integrate with online accounting software such as Xero for time-saving payroll procedures.

Custom pay rates

Deputy calculates overtime, penalty rates, loadings and salary costing with every shift according to your local laws, or your own workplace agreements.

Stop time theft

With Deputy Mobile geolocation capability, you can track where your employees are to make sure they are where they should be, every shift.

Communication

Create messages

Create posts for your whole company to see, or specify which individuals should see the message.

Add comments

Allow your staff to make comments on posts and build a conversation.

Attach documents

Easily upload PDFs and images to the message board.

Send messages

Employees are alerted of new messages via email or push notifications.

Multiple locations

Manage communication across multiple areas and locations.

Task and performance

Create tasks

Create a task and assign to employees at the touch of a button. The employee receives a notification that they have been assigned a job and can also view a list once they log in.

Monitor performance

Journal employee performance based on completed tasks and easily recognise top performers.

Make payroll simple with Deputy and Xero

Easily push collected timesheets into Xero in seconds.

Sync employee details

Employee details are automatically synced between Xero and Deputy, eliminating the need for double data-entry. Plus you'll only ever need to update them in one place.

"We used to spend roughly two days a week doing payroll and half a day a week doing rosters. We now do payroll in a day and rosters one day per month."

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